25 %
of working time is lost to searching for information on average. That is a full working day per week, per person.
Atlassian, State of TeamsAI knowledge systems for SMEs
Your company knowledge. Found in seconds.
I specialise in one thing: AI knowledge systems for small and medium-sized businesses. Documents, receipts and hands-on experience prepared so your team finds what it needs in seconds, from onboarding new employees to querying your own numbers. All GDPR-compliant, on your own servers.
Free intro callReply within one business dayHosted in Germany
Example: you ask a question about your documents, for instance about notice periods, invoices or internal procedures, and get an answer with its source in about a second.
SpecialisationOne thing, done right:
One thing, done right:
AI knowledge systems.
Not a grab bag of twenty AI services, but one focus: I make your company's knowledge easy to find, easy to ask and safe to keep, on your own servers. Everything you see here is part of that.
13.4 m
working people in Germany will retire within the next 15 years, taking experience with them that is written down nowhere.
German Federal Statistical Office7 %
of companies have rolled AI out across the whole business. The most common blocker: their knowledge sits scattered across folders, inboxes and heads.
McKinsey, State of AIThe answer: one system, built as one.
At its centre sits the AI knowledge system. Building blocks and supporting services dock straight onto it, and you add what your business needs.
The AI knowledge system
Your company knows more than it can find. I prepare contracts, manuals and hands-on experience so your AI works with them reliably: you ask in plain language, the system answers.
- Every answer cites the exact spot in the source document
- Runs on your own servers, no US cloud
- New documents flow in automatically
Building blocks as needed
Onboarding assistants
New team members ask the system instead of their colleagues, around the clock.
Numbers & controlling chat
“How did June go?” The answer comes from your own figures instead of gut feeling.
Knowledge preservation
Long-serving employees' know-how is captured before it retires with them.
Around the build
- AI consulting & strategy
- Web design & websites
- Hosting & operations
- SEO & visibility
- Branding & identity
So the system lands in daily work: all from one provider, no second agency.
What this looks like day to day.
Typical questions from SMEs and industry, meant as inspiration, not as a limit.
- Industry
“What does error code E-47 on the press mean?”
The right passage from the machine manual, even on the road on a phone.
- Trades & retail
“Which product matches this customer enquiry?”
E-mails are matched to the right product automatically, whatever words the customer uses.
- Management
“How did last quarter go in the southern region?”
Answered from your own figures, without waiting for the next report.
- Administration & accounting
“What notice period is in the maintenance contract?”
Found in seconds instead of in binders, with evidence from the original document.
- HR
“Where do I request my leave?”
The assistant settles routine questions, colleagues stay undisturbed.
- Succession
“How did the old master set up this machine?”
30 years of experience, captured and still available after his last day.
In 30 minutes we work out which building block pays off for you first.
Privacy & hosting
Your data stays with you. No exceptions.
Every system runs on servers in Germany, or entirely on your own hardware on-premises if you prefer. No data shared with third parties, no analysis by outside providers. You keep full control of your documents, receipts and company knowledge at all times.
Hosted in GermanyFully on-premises if you preferGDPR-compliant, DPA includedEvery answer backed by a sourceOpen standards, no lock-in
Open questions about hosting or data processing? Let's settle them upfront.
Example: you ask a question about a salary list. The system detects the personnel data it contains, processes it exclusively on your own server and answers with evidence from the original file. The answer includes the payroll trend from January to June: a rise of 4 percent overall, with the largest step in March.
Process
Three steps to a running system.
No months-long project, no specification marathon: you see early, on your own documents, whether the system pays off for you.
01
Intro call
30 minutes, free. We find out where your company loses knowledge and time, and whether a system is even worth it. Honest assessment included.
30 min · free02
Pilot with real data
Within two weeks you get a first working slice built on a subset of your real documents. You ask questions against your own files and see what the system can do.
Result in 2 weeks03
Operation & growth
The system runs on your servers, your team works with it. I maintain, extend and adapt it: new knowledge sources, onboarding assistants, reporting on your numbers, whatever you need next.
Grows with youStep 1 costs you nothing: 30 minutes, no strings, with a straight assessment.
About me
One person to talk to. No agency cascade.
I'm Martin Haferanke, a software developer from Brandenburg an der Havel, Germany. With me, you talk directly to the person who designs, builds and runs your system, from the first call to day-to-day operation.
That means short paths, clear answers, no handovers between sales, project management and development. And if I think an idea won't pay off, I'll tell you before it costs you money.
Martin Haferanke
Founder & developer, Klarbeleg
Brandenburg an der Havel, GermanyA direct line, not a ticket systemDevelopment & operations from one hand
Questions? Write to me directly, I answer in person:martin@klarbeleg.eu
Contact
Tell me where your company loses time.
Whether it's hours spent hunting for receipts, knowledge that lives only in people's heads, or processes done by hand: just tell me briefly what's going on.
Prefer plain e-mail?
Reply within one business day
You'll get an honest assessment. And if a project isn't worth it, I'll tell you that too.
Confidential
Your details are used only to reply. No newsletter, no sharing.
Start a project
Two or three sentences are plenty. You'll get an honest assessment, not a sales pitch.